Importance of University Management Systems

The competition in the educational sector especially higher, technical and university education has increased the needs for universities to increase their productive efficiency and raise the levels of performance. A university management system is a web based, cohesive system, which controls the major functions that come under the administrative domain of the university. One of the fundamental goals of the university management system is to allow for smooth, proficient and timely communication between students, members of the faculty, and management staff.

The university management system works to increase the inter-dependency of all the line departments of the university. The functions of the university management system span from admission to graduation, as well as all events and requirements in between. The major functions include attendance, grades, examination and class schedules, course registration, fee details, and teacher evaluations. By using the university management system, the administration can reduce 40% of their work load which is spent in doing daily repetitive tasks that do not increase the productivity of the organization. That time can now be spent on creating a better system of management.

The benefits of the university management system to students are vast. The university management system covers the student’s admission and personal details such as enrollment, full name, address and student I.D. number that helps the management store all relevant information of each student in the system. It also stores the student’s previous academic record, academic fee details, results such as pass, fail or GPA, scholarship report and internship report. There are many more options which are not standardized but customized according to the needs of each university such as student’s attendance, fees outstanding amount etc.

Another unique way the university management system is used is by the library and its staff who also benefit from the use of this system and can enter the existence, unique ID, requisition slips, purchase orders, general catalogues, subject-wise or author-wise lists, dues receivable, record binding etc. of any particular books owned by the university.

The university management system is no longer only used to help the administrative side of the core university. Given the expanding needs of the global educational system many universities face students who are not natives of the city/state/country the university is located in. This creates accommodation needs, which can be fulfilled by the university management system. The options for Hostel Management under the automated system can help the hostel’s admin and supervisors cope with hostel location, room facilities and details, room allocation/ availability, room shifting, mess and hostel billing and daily hostel expenses. In addition, the university management system also allows for systematic fleet (bus) management and fee collection. Lastly, the system is a facility or database, which allows for mass distribution of emails and SMS to students and teachers regarding different matters from the administration.

Author works in international software house as content writer. Our UMIS is a multi-campus software system. It is totally custom and created after lot of research keeping in the mind of Education industry. Our university management system is ease to you and currently in use by many top universities and their campuses in Pakistan.